Sponsorship inventory
Every asset you sell — signage, PA reads, video board, digital, hospitality — catalogued once, with its own availability, rate and owner.
Athletics Command Center
The operating system for your season.
Sponsorship obligations, event staffing and game day logistics in one place — so an athletic department running forty events a month can see all of them at once.
One
Shared source of truth for sponsorship, staffing and logistics — instead of three systems that disagree.
Every
Contracted obligation tracked to a date, an event and a person responsible for delivering it.
Season
Long records that survive staff turnover, so next year’s team starts from what worked.
The problem
The work is not hard. Keeping track of it is.
A single home football Saturday can carry a hundred contracted obligations, a hundred and fifty staff shifts and a dozen vendors on load-in windows that overlap. None of it is complicated on its own. All of it at once, across every sport, in spreadsheets and texts, is how things get missed.
01
Obligations slip quietly
A missed PA read or video board spot rarely gets noticed until a partner asks for a recap at renewal time.
02
Staffing runs on memory
Who works which gate, who confirmed, who no-showed last time — usually known by one person, stored nowhere.
03
Nothing carries forward
When a coordinator leaves, the run-of-show and the vendor relationships tend to leave with them.
Modules
What’s inside.
Start with the piece that hurts most. Add the rest when you are ready — everything shares the same calendar, the same venues and the same people.
Obligation tracking
Contracts become a checklist of deliverables mapped to specific dates and events, so a missed read is caught the same week, not at renewal.
Proof of performance
Capture the evidence as it happens — timestamps, photos, as-run logs — and generate the recap a partner will actually renew against.
Event staffing
Build shift templates per sport and venue, publish openings, assign crews, and track who confirmed, who checked in and who is short.
Run of show
One shared timeline per event: load-in, rehearsal, promos, activations, media timeouts. Everyone works from the same document, live.
Vendors & venues
Keep vendor contacts, load-in windows, access requirements and venue-specific rules attached to the event instead of buried in email.
Multi-sport scheduling
See the whole athletic calendar at once — overlapping events, shared staff, shared spaces — and catch conflicts before they are a Saturday problem.
Reporting
Season-level views of fulfillment rate, staffing coverage and cost, ready to hand to a director, a partner or a board.
Getting started
From audit to first event.
01
Audit
We inventory what you sell and what you staff, and identify where obligations are currently being tracked — or not.
02
Configure
Your sports, venues, shift templates and partner contracts are loaded in, so the system reflects how your department actually operates.
03
Run a live event
We are on site or on call for your first events, training the staff who will own it day to day.
Questions
Before you ask.
Athletic departments, conferences and venue operators who run a lot of events with a small full-time staff — the operations, marketing and external relations side rather than compliance or academics.
No. Most groups start with one problem — usually sponsorship fulfillment or event staffing — get a season under their belt, then expand. The system is designed to be useful on day one with a single module in use.
Yes. The Command Center is built to sit on the operations layer, not replace your ticketing or donor systems. We will map the handoffs during implementation.
It depends on how many sports and venues you run and how much of your inventory is already documented. We scope that in the audit before anyone signs anything.
That is a large part of the point. Templates, run-of-show documents and fulfillment records stay with the department rather than leaving with the person who built them.
See it against your own season.
Send us a real weekend from your calendar and we will walk you through how the Command Center would have handled it.